It may be appropriate to make a specific appointment private, which will hide the details of the appointment but still show the space in your calendar as busy. Privacy: it is important to consider who has access to view the detail of your calendar to ensure you are not sharing personal data more widely than is necessary. Add the Subject and Location information.Ħ. The date and time will be displayed as Start time and End time. When you have made your selections, click the Appointment button. You can now see the attendees' availability. Unless you clicked on the date you want the meeting to be, it will default to the time nearest to the current time. Choose the time (and date) for the meeting by selecting one of the suggested times (in the right side column), using the start and end time dropdown menus, or sliding the highlighted barsĥ. When all attendees have been added, select OKĤ.
Once found use the Required or Optional button to add their name. Repeat for each person you want to attend the meeting.ģ. You can search the University's address book by selecting Add Attendees and using the search box. In the All Attendees column on the left you will see your own name. In Outlook desktop calendar, select New Appointment, then Scheduling AssistantĢ. Using scheduling assistant to plan a meetingġ. The Scheduling Assistant can only be as accurate as the information people have put in their calendar. It lets you view the attendees' calendars, indicate where there are conflicts, and suggest times when all of the attendees are free.
The scheduling assistant lets you see when people in the University are available before planning a meeting. AdviseU: Student Wellbeing Adviser Team.